Event production & rental management software
Quotes, contracts, crew, gear, shipping and payments — connected from first call to final invoice.
For AV, staging, lighting, special effects and rental companies running 2 to 50 crews.
Built for
How it works
Follow a single show through EPMS. Every step lives on the same job, so nothing gets retyped, lost or forgotten between people.
Run of show
Corporate general session
T−45 days
A call comes in. The job exists from minute one.
T−42 days
Priced from your own catalog and sent the same day.
T−35 days
The client signs and pays the deposit online.
T−14 days
Shifts go out. Crews confirm from their phones.
T−2 days
Scanned out, checked against the list, on the truck.
Show day
Everyone knows where to be and what's on site.
T+3 days
Gear scanned back in. Final invoice out the door.
The platform
Replace the spreadsheets, group texts and five separate tools your team juggles today.
Sales & quoting
Build quotes from your own catalog with real availability, then send one link the client can review, approve and sign.
Warehouse & inventory
Pull sheets build themselves from the signed quote. Scan out, scan back in, and see exactly what came back missing.
Crew & scheduling
Build shifts in a few taps, respect time off automatically, and see labor cost against budget before the week starts.
Logistics
Compare rates, book LTL pickups and print bills of lading without leaving the project.
Why EPMS
Inventory and quoting are table stakes. EPMS also runs the parts of a show that usually live in email, group texts and a freight broker's inbox.
| Capability | Typical | EPMS |
|---|---|---|
| Quotes, contracts and online signatures | Included | Included |
| Barcode scan-out and scan-in | Included | Included |
| Crew shifts with confirm or decline | Limited or paid add-on | Included |
| Gear moved job-to-job, tracked | Limited or paid add-on | Included |
| Freight quotes, booking and bills of lading | Not included | Included |
| Shared inbox that files email to the job | Not included | Included |
| Crew flights and hotels with live flight status | Not included | Included |
| Several brands run from one account | Not included | Included |
| Built for phones first | Limited or paid add-on | Included |
Limited or paid add-on Usually a separate tool
Industries
Full-service and dry-hire jobs follow different checklists, so EPMS sets up each job type its own way.
Full-service shows with crew, freight and on-site schedules — planned on one job from quote to wrap.
Availability you can trust, renter paperwork collected up front, and gear scanned back in against the pull sheet.
Shifts, call sheets, travel and time clock in one place, with overtime caught before it reaches payroll.
Switching is easy
Every customer gets a hands-on setup plan. Bring the tools you already rely on.
Catalog, clients, venues and crew come over from your spreadsheets or old system. You don't start from zero.
Sales, ops, warehouse and crew each learn only the part they use, on the devices they use it on.
When something's urgent the night before load-in, you reach a person who knows what a pull sheet is.
From the floor
“We used to rebuild every show from a spreadsheet and a group text. Now the job carries itself from quote to invoice.”
“Quotes that used to take an afternoon go out before lunch, and clients sign the same day.”
“For the first time, I know what's missing before the truck leaves the dock — not after the show.”
Security & privacy
Built for companies trusted with client contracts, payments and staff records.
Each company's data is kept separate from every other company.
People see what their job needs, nothing more.
Important changes are logged with who and when.
Admins add a second step at sign-in.
FAQ
Most teams are running real jobs within a few weeks. We bring in your catalog, clients and crew, and train each role.
Most rental tools cover inventory and quoting well, then hand off to email, spreadsheets and separate freight and scheduling tools. EPMS keeps crew, travel, freight and client email on the same job.
Yes. Each job type gets its own checklist — renter insurance and ID for dry hire; riders, permits, crew and freight for full service.
Yes. It's built for phones first. Crews, warehouse staff and managers on the road all use it from their phones.
Yes. Connect your existing company email, including Microsoft 365. There are no new addresses to hand out.
Each company's data is isolated, access is controlled by role, important changes are logged, and admins use multi-factor sign-in.
Bring one of your real jobs. We'll walk it from first call to final invoice in 30 minutes.